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Business Admin - Support Team Coordinator

Date: 25-Nov-2021

Location: Southampton, GB

Company: ABP

We’re the UK's largest ports operator with a network of 21 ports around Britain. We handle around one quarter of the UK's seaborne trade and contribute £7.5 billion to our economy every year.

It’s a story we’re proud of but it doesn’t end there. We’re transforming our business and embracing the future.

We offer a vast range of roles spanning the UK, all rooted in a culture that welcomes diversity, fosters talent, encourages internal movement and progression, and places safety as our number one priority.

 

 

 

The Role:  Support Team Coordinator

 

Purpose:

To support the Management team in a wide variety of administrative tasks, focusing on the highest levels of customer service.

 

Accountabilities:

  • Arranging internal and external meetings; setting up/closing, providing refreshments, booking lunches etc.
  • Preparing letters, presentations, reports and mail merges.
  • Travel arrangements; booking accommodation, transport etc.
  • Minute taking at meetings, including disciplinary meetings with HR
  • Induction programmes for new employees; ordering uniform/PPE etc.
  • Covering Reception on a rota basis; receiving guests, taking internal/external calls, dealing with small deliveries and post; monitoring stocks of refreshment supplies and ordering as appropriate, housekeeping of the Reception area, ground floor meeting rooms and staff messroom/facilities
  • Processing internal and external correspondence; annual driving licence checks, rail cards etc.
  • Updating operational statistics to include Health & Safety ‘Spot-It’s; coordinating charitable events for Southampton.
  • Security ID & Vehicle passes for all ABP staff, tenants & contractors.
  • Purchasing duties including raising requisitions for approval; placing orders with preferred suppliers; sourcing & obtaining best prices and resolving related invoicing queries. 
  • Monitor and update the time management system for annual leave & other absences, production of reports as required
  • To be involved in improvement projects as and when required

 

 

About you:

You will be used to and comfortable with working in a highly pressurised environment.  The key to success in this role is flexibility and the ability to prioritise.  It is essential that you can use your initiative, be proactive and are comfortable building strong relationships with customers as well as your colleagues, across various departments.    

 

Skills, Experience & Qualifications

Essential

  • Experience of working in an office environment
  • Microsoft Office; Word, Excel, Outlook and PowerPoint.
  • Excellent time management and organisational skills, with the ability to multi-task and prioritise
  • Efficient and accurate minute taking
  • Excellent communication skills, written and verbal, to include face to face and via telephone.
  • Attention to detail
  • Flexible approach to working hours and duties.

 

Ideal

  • Experience working within a procurement role
  • Experience working with the public

 

 

Additional Information:

When joining ABP you will find an environment that is both welcoming and challenging. We reward our employees well and offer a generous remuneration package, employer pension, private health insurance and a range of other benefits.
Please note that ABP undertake random screening for substance abuse and operate a zero-tolerance policy. A medical will be required before starting this position also.

We are an equal opportunities employer and we welcome applications from all suitably qualified persons regardless of their background, which helps us to provide a diverse and inclusive working environment.